As an Administrative Assistant for our Zürich Store, you will be having the following missions:
Store administration and operations
- Support the Store Management in creating effective staff schedules (workforce management), taking into consideration anticipated traffic flow, team availability, and commercial priorities;
- Work closely with external suppliers, manage their vendors and contracts, and ensure the store is well maintained;
- Order and keep track of everyday store supplies, such as office materials, stationaries, uniforms, kitchen items and other external suppliers;
- Handle travel organization and the management of team travel expenses.
Finance and internal control
- Follow the company’s internal audit guidelines and policies;
- Assist with daily and monthly store sales reporting and reconciliations to ensure financial accuracy;
- Support the management team with local cash handling procedures, expense tracking, and preliminary payroll preparation tasks.
Team support
- Support the management team with recruitment initiatives, including scheduling interviews and managing candidate communication;
- Facilitate administrative onboarding for new hires and assist with the leaver process;
- Act as a central point of contact for employee queries regarding schedules, absences, and basic timekeeping information;
- Coordinate in-store activities initiated by the head office, such as training sessions and internal team events;
- Consistently respect and embody Louis Vuitton standards in terms of grooming, behaviour, and professionalism;
- Be fully integrated into the store team, participating actively in morning briefings and contributing to the store's overall commercial and operational objectives.
