Store Admin Executive

Kuala Lumpur, Malaysia
18 September 2022
Permanent Job


As a Store Admin Executive, you are required to provide administrative support to store retail team (store consists of 40 - 60 headcount) in ensuring smooth running of functional operations in achieving country business objectives.


Store Administration

  • Responsible for store procurement including vendor sourcing, retail store supplies, store packaging and pantry replenishment
  • Support store duty roster and staff breaktime arrangement for store manager approval
  • Responsible in general store administration E.g., PO, billing verification, petty cash, invoice and receipt of goods for payment purpose
  • Liaise with Finance team on client payment E.g., bank transfer, closing, overcharged, client currency exchange etc
  • Liaise with landlord or building management E.g., seasonal carpark and overnight work application; supervise store maintenance issues
  • Liaise with HR team to prepare monthly report submission including leave record, part timer wages, claim hours or PH etc
  • Prepare new joiner onboarding tools & equipment E.g., mobile phone, laptop, access card, business card and uniform in store by requesting with respective departments (IT/HR/vendor)
  • Coordinate and support store event, staff functions, travel and activities arrangement
  • Monitor and up-keep yearly renewal of business license for stores on different timeline for different licenses (business license, signage license, music license, PPM license, WRT license)
  • Coordinate in staff sales activities E.g., handle payment, pack and unpack stocks, list consolidation
  • Assist in other administrative tasks assigned by HOD when necessary

Stock Operation

  • Support stock operation in shipment receiving, delivery inspection, quantities verification, stock keeping, local transfer and data maintenance
  • Manage stock rebalancing and stocks defective transfer with Supply Chain in Singapore
  • Support full count and cycle count; assist in discrepancies investigation when necessary



  • At least 5 years of experience in an administrative role preferably in a fast-paced environment (retail/FMCG/Sales)
  • Proficient in MS Office applications
  • Independent individual who is agile, trustworthy, detailed orientated and high sense of responsibilities
  • Organized, ability to multi-task and to perform under pressure and tight deadlines
  • Able to work on retail hours including weekend/PH. (8 hours work/day with 8-10 off days in a month)
Reference: LVM18156