Payroll & Benefits Specialist

Alvarado, United States
20 September 2022
Permanent Job


Under the supervision of Human Resources Director, this position is responsible for the overall operation of the payroll processes and functions related to successful completion and administration to the bi-weekly payroll.  Also responsible for assisting with the administration of all benefits and retirement programs.

Payroll Administration

  • Review payroll documentation, employee time details for accuracy and process full-cycle payroll on a bi-weekly basis
  • Ensure consistent communication of payroll issues that may arise and obtain necessary approvals from HR Director
  • Enter employee data into payroll system including collecting COS and Missing Punch Forms from managers/supervisors
  • Review punch detail reports, wage computation, deductions, and other information to detect and reconcile payroll discrepancies daily
  • Verify attendance and hours worked and post information on designated systems and identify any trends
  • Create and analyze regular reports to cross functional partners including management team (i.e., attendance, time off, headcount and turnover reports)
  • Manage HRIS system and ensure timely entry of new hire data and change of status
  • Ensure the integrity of payroll data and employee information (i.e., new hires, tax exemptions, transfers, resignations, pay adjustments, direct deposits, address changes and other pertinent information) to maintain payroll records updated
  • Researches and resolves questions for managers, supervisors, and employees as they relate to the processing of payroll (i.e., vacation, personal, and sick time, including banking, garnishments, employment verifications, benefit deductions, workers compensation wage requests, retroactive pay calculations, tax questions, etc.)
  • Issue and record pay related adjustments due to administrative errors or retroactive increases
  • Maintains personnel and payroll records as set forth in records retention guidelines
  • Ensure compliance with federal and state laws, regulations, and changes in tax and wage and hour laws that apply to payroll processes
  • Process termination documentation (termination letters, email notifications)
  • Manage state unemployment claims site
  • Performs other duties as assigned and assist in ad hoc projects as deemed necessary to support the Human Resources department or other functions

Benefits Administration

  • Audits and maintains accurate benefits payments
  • Partner and maintain relationship with relocation vendor (i.e., processing requests, payments, etc.)
  • Deliver Benefit Orientation presentation to new hires
  • Collect proof of dependency for all employees
  • Partner with leave of absence administrator to manage existing and new claims
  • Manage Benefits (Benetrac) and COBRA (WexHealth) sites, with processing employee information
  • Manage and collect payments for employees on leave of absence
  • Manage open enrollment for workshop (communication, program, vendors, etc.)


  • High School Diploma required or GED equivalent, Bachelor’s Degree is preferred
  • 3-5 years’ payroll experience is required, manufacturing environment a plus
  • Benefits administration experience a plus
  • Detail oriented and customer service focused
  • Computer proficient: MS Office (Word, Excel, Power Point),
  • Strong knowledge of Ultipro and Kronos timekeeping system, and JD Edwards knowledge is preferred
  • Ability to multitask and effectively manage and deal with change in a fast paced and results oriented environment
  • Strong work ethic and willingness to take initiative
  • Excellent verbal and communication skills
  • Excellent organizational and time management skills
  • Strong analytical and problem-solving skills
  • Strong interpersonal skills and team orientation
  • Must be able to lift, push or pull up to 25 lbs.
  • Bilingual: English and Spanish is required, French is a plus
  • Human Resources knowledge is preferred
  • Committed to meeting expectations and be deadline oriented for our internal and external customers

Must be widely trusted, accountable, and must maintain confidentiality

Additional information

Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and thrive. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture focused on meaningful strategies aimed at creating an inclusive workforce.

We are proud to be an equal opportunity employer.

In addition to a generous benefits package, unparalleled career development opportunities, both locally & globally, as an employee at Louis Vuitton, you can expect to be provided with industry leading training which will offer you an in-depth insight into the luxury and retail environment.

Reference: LVM18192